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2019 Convention Information2019-07-31T18:10:13-04:00

The 2019 UPAC Convention will be held on August 16, 17, and 18, 2019 at Lubitz Flying Field (CLB2 in the CFS).

Lots of planes and people arrive early to help with final preparations. The aerodrome will be   open for normal operations and demo flights, and food  is available on-site all weekend.

Official activities start with the Convention Kickoff Chili Supper at 5:30 pm Friday August 16th.  Live dinner music will be provided by Music by Firelight. Supper is followed by a movie.

Saturday is the big day with coffee starting at 6 a.m. and breakfast starting at 6:30 a.m. Seminars start at 9:00.  The draw for the fabulous prizes donated by our generous exhibitors and supporters will start around 12:30. Get your tickets early (you must be present to win).

We hope to have Schnitzel on Saturday for lunch again this year.  Afterwards, seminars continue until the UPAC Annual General Meeting at 3:30 p.m.

There will be a pasta supper Saturday night around 5:30 p.m. with Music by Firelight again providing dinner music.

After supper, another movie will be shown and at dusk, there will be a live performance featuring  Music by Firelight.

Coffee is ready at 6 a.m. again on Sunday  with breakfast ready at around  6:30  followed by more seminars Sunday morning at around 9:00. Things wind down around noon when pilots start heading home.

Location

Lubitz Field is a farm strip located to the west of the Kitchener/Cambridge area of southern Ontario. The farm is about 13 air miles SW of the Waterloo Regional Airport (CYKF), about 20 air miles ESE of Stratford Airport (CYSA) and about 16 air miles NNW of Brantford Airport (CYFD). It’s about an hour’s drive west of Toronto and about 45 minutes east of London. GPS Coordinates are N43°18.3’; W80° 32.9’. The mailing address is Bright but the nearest town is Plattsville. The physical address is 907289 Township Rd. #12 in Blandford-Blenheim Township, Oxford County.

Find it on Google Earth by typing in ‘907289 Township Rd. 12, Kitchener, Ontario, Canada.’ If you have ‘places’ enabled you should see a little airplane symbol at the airstrip. When your curser hovers over the little airplane symbol, the name Plattsville Aerodrome should come up.

There is no admission charge for visitors,  exhibitors or campers. Proceeds from the draw tickets are used to offset the costs of fuel and maintenance for the chain saws, weed eaters, lawn mowers, and tractors which are used to prepare the runway, taxiway, parking and camping areas and to help offset costs of construction and maintenance of the showers and outhouses and the pay for the port-a-potties.

Aerodrome Operations

The aerodrome is open for normal operations during the convention. Be sure to keep an eye out for other aircraft. It’s a “see and be seen” situation! Proper circuit procedures are important, especially at high traffic times like you’ll find during the convention.

There is an unmanned UNICOM on the field. If you want to use a radio to broadcast position reports or to monitor traffic, the frequency for use at Lubitz Flying Field is 123.2.

Be aware that 5 other frequencies can be in use in the area. Do not assume that everyone is on your frequency and that they can hear you. Don’t  assume you can hear everyone else.

There will be many pilots flying in NORDO who will not hear your broadcast. Keep a sharp look out for other aircraft at all times!

The east-west grass runway is 1980 ft. long and 80 ft. wide with clear approaches. There is a parallel taxiway south of the runway. South of that (from east to west) there is a 3 bay hangar,  a row of T-hangars, a white arch building,  and a rectangular hangar. All buildings have white roofs.

There are three non-standard wind socks. One is located at the east end of the long hangar; another is on top of the large rectangular hangar, and the last one is at the NE corner of the fenced pasture. There will also be Canadian flags on fence posts and in various locations on the grounds.

Field elevation is 980 feet ASL, circuits are left-hand and at 500 ft. for ultralights and at 1000 ft for conventional aircraft. Adjust your speeds to fit in and watch for other aircraft!

Cautions: There may be balloon launches from the airfield on Friday and Saturday nights and Saturday and Sunday mornings.

PLUS  Foot-launched powered paragliders may be operating in the early mornings  and evenings.

Flying to the Convention

The airstrip is open for normal operations during the convention. Use proper circuit procedures at all times.

All aircraft must be tied down! Bring your own tie downs. Also bring your own two-stroke oil.  We can supply auto gasoline on request, but there is no aviation fuel.

Be sure to carry the proper documents for your aircraft (CofA, CofR, insurance, pilot permit/ license, medical, etc). Make sure the data plate matches the documents and that your placards are in place.

If you are coming from the northeast, be aware that the Waterloo International Airport Control Zone is Class C; you need a functioning Mode C transponder as well as a radio to enter the control zone. With no transponder, you will have to go around or above the Control Zone. The Control Zone extends upwards to 3,000 ft AGL or 4,000 ft. ASL, so you’ll need to be higher than that to get over it. Be aware that there is also transponder airspace at 6,500 ft. AGL and above.

New this year, the Waterloo Wellington Flying Club has now extended a practice area overhead. Most of their planes will be at 3,000ft ASL but they could be much lower practicing forced approaches.  Keep a good look out.  Students and instructors will be focusing on their maneauvers, and not necessarily looking out the window.

Under-Wing Camping

There is an area at the east end of the  long hangar for pilots who want to set up a tent under the wing of their aircraft. Alternatively, we can transport you and your camping gear to the other camping area.

If you are exhibiting an aircraft and wish to do demonstration flights, let the marshaller know when you arrive.

After you shut down, please sign in at pilot registration and get an up-to-date schedule for the weekend. Please contribute to the donation jar.

Camping – Tents, RVs, Motorhomes

UPAC invites members, friends, family, and guests to make a weekend of it and enjoy the camping areas on the convention grounds!

There is no charge for camping, but a donation is requested to cover the costs incurred in cleaning up the area, keeping the grass cut and for the Port-a-potties that have to be rented.

Camping will be available starting the weekend prior to the convention for those who come early to help with final preparations. Conditions are “primitive” which means no running water or hydro, only outhouses and port-a-potties.

There are no hookups and no pump out facilities. Water is limited. Fill your water tanks before you arrive.  A shower on a wagon will be located  near the east end of the barn. If the volunteers get started early enough, the water may even be hot.

Outhouses and port-a-potties will be strategically placed near camping and parking areas and the central convention area.

The main camping area is an open field on high and dry ground west of the UPAC Headquarters building.  Bring your own shade!

Keep late night and early morning noise to a minimum to make everyone’s stay more comfortable. Please turn off generators between  9 p.m. and 6:30 a.m. Remember to bring insect repellent and sun  screen!

Treat the campgrounds as though they were your own backyard. Pick up any trash you find, even if it’s not yours.

Campfires

Whether or not campfires are allowed will depend on the conditions. If the grass is very dry, campfires will not be allowed. Grass fires can spread very quickly! Ask when you register.

If campfires are allowed, here are the rules:

– Dig a pit to ensure stray sparks are controlled.

– Never leave a burning campfire unattended.

– Have water or sand available to put the fire

out.

– Fill in your fire pit before you leave.

The River

The Nith River runs beside the property. At this time of the year, the water temperature is warm and the water depth is usually very shallow, however there are deeper areas so approach the river with caution!

A reminder to parents: You are responsible for your children at all times, especially when they are near or in the water!

Wireless Internet

For your convenience, there is wireless Internet access in and around the UPAC HQ building and the camping area west of the HQ building. Wireless Internet is also available at Convention Central for exhibitors and pilots in the under wing camping area.

Bandwidth is limited; you will not able to watch on-line movies or play games, but you should be able to check email and access weather information.

Pets

Pets are allowed but they must be leashed at all times. Dogs running loose can disturb convention attendees. It is your responsibility to make sure your pet does not disturb others. Remember to stoop and scoop.

 

Food

The Cafe Les Aires will be open for the chili kick-off supper around 5:30 on Friday night and stay open for a couple hours.

The coffee will be on at 6 am Saturday morning with breakfast being served shortly thereafter. You can get breakfast until 10:30 when the Cafe will close to clean up for lunch.

You will be able to get burgers, hot dogs, and  drinks for lunch all afternoon and supper.  We hope to have Schnitzel for lunch on Saturday and a pasta dish for supper on Saturday.

The Program

Seminars will run from 9:00 a.m. until 3:00 p.m. on Saturday.  There may be one or two more seminars on Sunday morning.

As of the time of publication, the seminars include Dale Kramer and the history of the Lazair; John Baker (RotacRepair) with a presentation on Rotax Engines; Mike Thorp  with the continuation of his series on his High Max ultralight; and Adrian Van Lowen with a phographic journey of his trip through the badlands and canyons in the US Midwest.

On Sunday morning, Transport Canada`s Ludovic Masson with a give a presentation called Ups and Downs which  qualifies as the 24 month recurrency.

Phil Belanger of CASAIR will have a session or two at his booth on the Rotax 912/14 engines on Saturday. John Baker (RotacRepair) may also have demonstrations at his booth. Check with them at their respective booths.

The Prize Draw

The draw for our fabulous prizes will begin at 12:30 on Saturday. The prize list will be posted Saturday morning and the prizes can be viewed at the east end of the Arch building where you can also buy your draw tickets. Tickets will be on sale on Saturday morning. Get yours early!

The deadline to donate a prize for the draw is noon on Saturday. All items will be gratefully accepted. Drop prizes off at the east end of the Arch where it and the donor’s name will be added to the list.

The draw will take place at the east end of the Arch on Saturday at 12:30. You need to buy your tickets before the draw and you must be present to win.

 

Local Attractions

For the non-aviation minded, consider using the convention site (or a local hotel) as a base to explore Waterloo Region and Oxford County. There are Farmers’ Markets in nearby Cambridge, Kitchener, St. Jacobs, and Woodstock on Saturday. They usually open early and close around noon, the exception being the St. Jacobs Farmers Market which is open until 2 p.m.

For the history buff, Doon Pioneer Village and the Joseph Schneider Hause, both in Kitchener, have weekend activities that take you back to the time the area was first settled by Mennonites from Pennsylvania. Enjoy a drive through Mennonite country. Drive over the last remaining covered bridge in Ontario in West Montrose.

There are several factory outlet centers, the St. Jacobs Farmers Market and Outlet Stores north of Waterloo and Southworks in downtown Cambridge. There are a number of regional shopping malls and several ‘big box’ centers in Kitchener Waterloo, Cambridge and Woodstock.

Recreational activities are available at Bingaman’s. Nearby YMCA locations are in Cambridge, Kitchener, Waterloo, and Woodstock.

Oxford County is noted for its farms and agricultural products. There are ‘pick your own’ farms for those who may be interested in picking fruits and vegetables and farmers markets for those who want to buy them already picked. See http://www.tourismoxford.ca.

For more information about what is available locally, check out the web sites for the surrounding areas: Cambridge, www.cambridgetourism.com; Kitchener/Waterloo www.kwtourism.ca and www.kitchener.ca;  St. Jacobs, Ontario (Mennonite Country) www.stjacobs.com and www.woolwich.ca; Paris, Ontario www.downtownparis.ca; Brantford, Ontario www.visitbrantford.ca and www.brantford.ca/tourism

 

Accommodation

There is no official convention hotel. Check the internet for information on accommodations located in or near Kitchener, Cambridge,  Waterloo, or Woodstock.

The following exhibitors (in no particular order) have confirmed their participation:

Look for the booths for the following listed in no particular order:

Icom Canada

Ikarus Flight Centre  

Aircraft Spruce & Specialty  

John Baker’s Auto Service

CASAIR 

Aerotrike Aviation

Lift Off Aviation

Aircraft Mfg Floats

Flight Design Canada/Sky View ULs

O 2 Fly

Hamilton Aero Club

Smart Pilot

Tiger Boys Flying Museum

Fisher Flying Products/ D Motor

The following are some of the great prizes that have been promised for the draw: Icom hand-held radio, gift certificates, demo flights, ball caps, and much more!  The final list will be available on site Saturday before the draw begins.

Driving Directions

The address for Lubitz Field is 907289 Township Rd 12. GPS Coordinates are N43°18.3’; W80° 32.9.

The details:  from the EAST…

Take the 401 west to exit #268 – Plattsville and Ayr. At the light, turn left and follow Cedar Creek Rd (also called regional road 97/Oxford Rd. 8) towards Plattsville. At the third crossroad, (Blenheim Rd.), turn left. At the next corner, Township Road 12, a gravel road, turn right. Go roughly a mile where you will cross an iron bridge. As you come off the bridge, you’ll see the driveway  on the right.

from the WEST…

Take the 401 east to exit 250, Drumbo and go to Drumbo. At the 4-way stop in the middle of Drumbo, turn left towards Washington (County Rd 3).  Go past the bridge over the 401 and the bridge over the Nith River to Township Rd. 12. Turn right onto this gravel road and go about two miles to an iron bridge. Just before the bridge, you’ll see the driveway on the left.

from the SOUTH…

Take the 403 west past Brantford to the exit for Brant Country Road 25 and go right. At the ‘T’ intersection, turn left and then take the first right onto County Road 3 to Princeton and continue north to Drumbo. At the 4-way stop in Drumbo, go straight ahead towards Washington (County Rd 3). This road is scheduled for construction; the road may not be open but there should be detour signs to direct you.

Before you get to Washington, turn right onto Township Road 12, go two miles on this gravel road to an iron bridge. The driveway is on the left just before the bridge.

from the NORTH…

From highways 7 and 8, take the exit for New Dundee. Go straight through the 4 way stop in town to a T-intersection at the Waterloo-Oxford Rd. Turn left onto Blenheim Rd. Cross Cedar Creek Rd., then  take the next right turn onto Township Road 12.  Go roughly another mile where you will cross an iron bridge. As you come off the bridge, you’ll see the driveway on the right.